Built around school programs
School referrals. Family paperwork. School status. District reporting. SchoolSpan puts the operational needs of a multi-school behavioral health program at the center.
Explore the school-program workflow ↗School-based behavioral health coordination
Less chasing.
More care starts.
Get students from school referral to first appointment faster — across every school you serve.
Bring referrals, parent consent, waitlists and school updates into one clear workflow. Keep your existing EHR for clinical care.
Purpose-built for multi-school behavioral health providers.
For behavioral health providers coordinating care across multiple schools.
Alongside your EHRRole-limited school visibility
ONE PROGRAM. EVERY SCHOOL.Illustrative preview
Program overview
Active referrals24
Awaiting consent08
Ready to assign06
ReferralSchoolNext step
Student AOakwoodConsent pending
Student BRiversideReady to assign
Student COakwoodFirst visit scheduled
✓
The next step is clear.One shared operational view. Fewer follow-up emails.
Built for the work between clinical care.Community mental health organizationsSchool-based agenciesMulti-site group practices
Why choose SchoolSpan
School-based coordination.
It’s our entire focus.
You already have the clinicians and the EHR. Choose a coordination layer designed around the work of serving many schools.
One connected path to care
Referral tracking, consent, assignments, waitlists and reporting belong in a connected operational journey. Give the team a clearer view of the next handoff.
Follow the referral journey ↗Fits alongside your EHR
Keep the clinical system your team already uses. SchoolSpan focuses on the coordination between providers, schools and families, with a scoped handoff or light integration.
Understand the EHR fit ↗A specific product for a specific operational challenge.See why SchoolSpan fits ↗
The coordination gap
Your program spans schools.
Your spreadsheets shouldn’t.
Every handoff is a chance for care to stall. Give your team a clear path forward.
One place for every next step.
Replace scattered referral threads with a visible journey from school referral to first appointment.
Keep consent moving.
Digital consent and intake, reminders and missing-information flags help your team focus follow-ups.
Fewer “any updates?” emails.
Give authorized school staff a simple view of referral status, within appropriate information boundaries.
A coordination layer, by design
Your EHR stays.
The gaps get connected.
Your clinicians already have a system for clinical care. SchoolSpan handles the operational work between your organization, schools and families.
Explore the platform ↗SCHOOLSPAN
↔Coordination
Referrals & consent
Assignments & waitlists
School status & reporting
YOUR EXISTING EHR
Clinical care
Clinical documentation
Treatment records
Billing workflows
From referral to first appointment
Every handoff.
A clearer way forward.
A connected workflow for the people who keep school-based care moving.
Follow the journey ↗01 Capture the referral
Bring school referrals into one trackable workflow.
02 Collect parent consent
See what is complete and what still needs a follow-up.
03 Assign and coordinate
Manage clinician assignments, waitlists and capacity.
04 Keep schools informed
Share appropriate status with authorized staff.
05 Report across your program
Understand service delivery and delays by school or district.
Visibility with boundaries
The right context.
For the right people.
Useful school updates don’t require full clinical records.
Run the whole program.
See referrals, consent gaps, assignments and waitlists across the schools you serve.
Know where a referral stands.
Access clear, role-limited status information appropriate to your authorization.
Understand the next step.
Complete consent and intake through a simpler digital process with timely reminders.
The experience behind SchoolSpan
Software expertise.
Healthcare experience.
The founders bring 15 years of experience in software technology and 5+ years working with healthcare.
Meet the experience behind the product ↗15 years
Software technology experience
5+ years
Working with healthcare
Security roadmap
A clear commitment.
A transparent roadmap.
Security is a product priority for SchoolSpan. Planned work includes HIPAA-related safeguards, SOC 2 readiness and ISO certification planning.
Review the security roadmap ↗HIPAA-related safeguardsPlanned
SOC 2 readinessPlanned
ISO certification planningScope to confirm
These are planned initiatives, not claims of completed compliance, attestation or certification. Specific controls, standards and timelines need to be confirmed.
A few clear answers
What you need to know.
What is SchoolSpan?
SchoolSpan is the coordination layer for behavioral health providers delivering services across multiple schools. It manages school referrals, parent consent and intake, assignments, waitlists, school status visibility, and program reporting.
Who is SchoolSpan for?
SchoolSpan is designed for regional U.S. behavioral health organizations that already have clinicians and an EHR and serve roughly 10–75 schools. Program directors, operations leaders and clinical directors use it to coordinate school-based programs.
Does SchoolSpan replace our EHR?
No. Your EHR remains the system for clinical documentation and billing. SchoolSpan handles the operational coordination between your provider team, schools and families, with light integration or a clean handoff based on your workflow.
How does SchoolSpan handle parent consent?
SchoolSpan supports digital parent consent and intake forms, automated reminders, and missing-information flags so coordinators can see what is still needed before the next step.
What can school staff see?
Authorized school staff receive role-limited operational status updates, such as where a referral stands and whether a next step is pending. Access should reflect the provider’s permissions, applicable authorizations and information-sharing agreements. Full clinical records stay in the EHR.
How does it help with multi-school reporting?
SchoolSpan brings together referral progress, delays, capacity and service delivery across schools and districts, helping program leaders prepare consistent operational reports without rebuilding spreadsheets.
More care starts.
Less coordination overhead.
Let’s map the journey from referral to first appointment across your schools.
Plan a conversation ↗Built to work alongside your existing EHR.